NOTES: Project Management for Libraries

These are my notes from the webinar Project Management 101 presented by Emily Almond, from May 18, 2011.

  • A project is a temporary endeavor, having a defined beginning and end, undertaken to meet unique goals & objectives usually to bring about beneficial change or added value.
  • PMI – Project Management Institute
  • PMP – Project Management Professional
  • To do “proper” project management, you have to follow a really really really detailed process chart.
  • Most critical pieces of PM: 1) Initiating: identify stakeholders, document business need, identify stakeholders, 2) Planning: create project scope statement (triple constraint), develop schedule/budget (triple constraint), risk management
  • Librarians are good at mentally pushing over the first domino & watching what follows, good at predicting how things will happen. Librarians are natural project managers.
  • Identify stakeholders: who will affect or be affected by the project? who has influence over the project?
  • Document Business Need: justification, why is this project being done?
  • Determine Project Objectives: what specific product or outcome is wanted? what will be the end result of the project?
  • Planning: Create Project Scope Statement: where does the project begin and where does it end?
  • Project management triangle
  • Three sides of triangle: time – cost ($ + money) – scope
  • If one side of the triangle changes, they all change.
  • The triangle is sacred.
  • The triangle must remain equilateral.
  • Hand off completed product: this is your chance to shine.
  • Throw a party when you’re done with your project. Celebrate your accomplishment. (Triangle-themed party with pi!).
  • Prove you were successful!
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